Rental Request Form Please enable JavaScript in your browser to complete this form.Name *FirstLastEmail *Requested Date and Start Time *DateTimeNote: Make sure to record the entire time slot you need the room(s)/facility open and available for your use. Times reserved include any decorating, special setup, tear down and clean up done by the user.Requested End Time *Organization/Group Name *non-profit FEIN # (if applicable)Phone *Address *Address Line 1Address Line 2City— Select state —AlabamaAlaskaArizonaArkansasCaliforniaColoradoConnecticutDelawareDistrict of ColumbiaFloridaGeorgiaHawaiiIdahoIllinoisIndianaIowaKansasKentuckyLouisianaMaineMarylandMassachusettsMichiganMinnesotaMississippiMissouriMontanaNebraskaNevadaNew HampshireNew JerseyNew MexicoNew YorkNorth CarolinaNorth DakotaOhioOklahomaOregonPennsylvaniaRhode IslandSouth CarolinaSouth DakotaTennesseeTexasUtahVermontVirginiaWashingtonWest VirginiaWisconsinWyomingStateZip CodeRequested Rooms *All River RoomsRiver Room A/DRIver Room B/CRiver Room ARiver Room BRiver Room CRiver Room DKitchen (add on)Magnolia RoomMaple RoomOak RoomNorthview RoomConference Room 110Boardroom 126OtherSee our Reservation Guide for room options and details: If you are unsure which room to reserve, select the “Other” option at the bottom and our Rental Coordinator will suggest one that suits your activity/event.Select Your Applicable Tier *VIP Tier: Business PartnersTier 1: Members & Non-ProfitsTier 2: Rochester Businesses & ResidentsTier 3: Non-Rochester Businesses and ResidentsDescribe the nature of your activity *Expected Attendance *Desired Room Setup *Classroom Style (tables and chairs)Auditorium Style (just chairs)Board Room Style/U-ShapeBanquet Rounds (River Rooms Only)Cafeteria Style (7 foot tables facing each other)Do you plan to use audio/visual capabilities for your event? *YESNO125 LIVE's audio/visual capabilities require an HDMI connection. A laptop PC will be required to do a presentation. This PC must have an HDMI port or adapter that allows the laptop to be connected to an HDMI cord. Please note that there is NO ONSITE TECHNICAL SUPPORT provided. Check here to confirm that you understand and agree if you plan to use the provided audio/visual systems. *I understandI will NOT need audio/visual capabilitiesDo you plan on serving food at your event? *YESNOIf yes, please read and agree to the guidelines: 1) Refrigeration for food an beverages is not provided. 2) Food is to be pre-packaged or catered by a business that holds a health license such as a grocer, caterer, or restaurant or adhere to the MN Potluck requirements (see below for potluck requirements). 3) All utensils plates, serving spoons, cups, coolers, etc. are the responsibility of the renter. 4) Canned or bottled NON-alcoholic beverages are allowed. 5) If you are using an on-site licensed caterer for the event, you may rent the commercial kitchen for them to use for a fee. *I understandI am not serving any food.Minnesota Department of Health required criteria for "potluck" meals: (1) Private events only (no business events, commercial events, or fundraisers) (2) The host must be able to provide a guest list and contact information for all guests so that they can easily be contacted by the Minnesota Health Department if necessary. *My event WILL NOT include this type of food serviceMy event WILL include this type of food service. I understand and will comply with the law.Do you plan on serving alcohol at your event? *YESNOIf yes, bartender wine and beer service is required and arranged through 125 LIVE for additional fees. *I understand and agreeI am not planning to serve alcoholThere is ABSOLUTELY NO OUTSIDE ALCOHOLIC BEVERAGES allowed to be brought on-site by the renters or their guests. *I understand and agree.Optional Amenities (extra tables for food, podium, microphone, etc…)Additional Room Set-up Notes (optional)What's Next?DATE, TIME, AND ROOM CONFIRMATION:A permit/ estimate with event details will be emailed to the renter or presented in person. After verifying the details of the rental, the renter will sign, initial and date the permit/ estimate. A copy of the signed permit/ estimate shall be emailed or returned to the Rental Coordinator. *I understand and agreeALL RENTALS REQUIRE A VALID CREDIT/ DEBIT CARD ON FILE in case of any damages or extra cleaning is incurred. Charges will only be applied after the renter is notified and standard replacement costs are provided. *I understand and agreeAn invoice will be issued to the renter and payment is due upon receipt unless other payment arangements have been made. *I understand and agreePayments can be made online by following the link provided on the emailed invoice, by calling 507-287-1404, or making the payment in person. *I understand and agreeIt is crucial that the renter READS and UNDERSTANDS the reservation policies, guidelines, and payment requirements to prepare for your event and to understand what is not permitted as a host and guest at 125 LIVE. *I agree to all 125 LIVE rental policies and understand what is and what is NOT permitted and prohibited.THIS FORM IS NOT A CONFIRMATION OF, OR CONTRACT FOR A ROOM RENTALAfter your request is received, a 125 LIVE staff member will contact you regarding availability of rooms and times. Please note that it could be several business days before a response is provided.Submit
